Festival Administration Officer

CYENS - Centre of Excellence

Part-time

Fixed-term

875 € per month

Responsibilities

Postition type: 60% (3 days per week) for the period April - October 2026.

Location: In-house
Working hours: Monday-Friday, 8:00-16:00 (30 minutes lunch break is included)

Join the WIP Arts & Technology Festival 2026 team and make an important contribution to a festival that is becoming an annual reference point for scientists and creatives experimenting at the intersection of Arts, Science and Technology.

WIP will be hosting experiences and presenting media artworks, performances, research projects, talks, workshops, screenings, and interactive games from invited local and visiting artists, universities, organizations, and CYENS.

WIP (Work in Progress) Festival is an ever-evolving series of activities and exhibitions focused on arts & technology synergies. Organized by CYENS CoE, the festival is breaking new ground in the East Mediterranean. Last year's festival was a big success, attracting more than 7,000 visitors.

This year’s festival is expanding; We are looking for an energetic and enthusiastic Festival Administration Officer. The festival administration will be working closely with the Festival core team, helping with day-to-day administration tasks

KEY RESPONSIBILITIES & REQUIREMENTS

Handle filing
Communication with artists, respond to enquiries
Prepare and send invitations for events
Facilitate event proceedings (parallel events, networking event, opening party)
Reporting
Service agreements
Volunteers ROTA and monitoring
Screen appropriately and professionally telephone calls,enquiriesand requests, as well as manage incoming and outgoing communication when needed
Monitor the mail correspondence from WIP email.
Identification of vendorsand catering

Note: All tasks and activities will be priorly discussed with the core team of the festival

General qualifications and requirements

SKILLS & EXPERIENCE

PC and Microsoft Office proficiency.
Excellent interpersonal, organizational skills.
Demonstrate good understanding of a makerspace operation.
Ability to work independentlyandconsistentwith deadlines.
Language requirements: Excellent written and oral English-language skills will be required.
Knowledge of Greek language will be considered an advantage.

Experience working within the arts / cultural / creative sector will be considered an advantage.

Application process

For full consideration, interested applicants should submit the following items via the online application form and mention the position you are applying for: “Application for Festival Administration Officer”.

1. Full CV (including contact details).

2. Cover letter which clearly states: (a) how you envision your role, (b) how your experience and qualifications match the

specific position, and (c) the availability date for full-time employment (d) contact details of two referees.

Contact details

For general enquiries, applicants may contact the Thinker MakerSpace Team of CYENS, Centre of Excellence at thinkermakerspace@cyens.org.cy

About us

CYENS Centre of Excellence (formerly known as RISE) is the Research and Innovation Centre on Interactive media, Smart systems and Emerging technologies empowering knowledge and technology transfer in the region. CYENS CoE is supported by the European Commission, the Republic of Cyprus and its founding Partners, the Municipality of Nicosia, the Max Planck Institute for Informatics (MPI), University College London, the University of Cyprus, the Cyprus University of Technology and the Open University of Cyprus.

The Centre conducts excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence delivered by high-calibre multidisciplinary research teams. CYENS engages in knowledge transfer and innovation activities aiming to bridge the gap between scientific research and STEM-led innovation and entrepreneurship.

CYENS, as a Centre of Excellence, cultivates a culture of innovation and creativity in an inspiring environment filled with academics, researchers, creative and onward-looking people, innovators, entrepreneurs, and practitioners. The Centre operates under the moto “Inspired by Humans Designed for Humans” with the vision to produce world class research that drives innovation towards social and economic benefit while conducting excellent, internationally competitive scientific research in the areas of visual sciences, human factors and design, communication, and artificial intelligence. It sets out to meet the challenge with a total potential funding of more than 30 million Euros for the first 7 years, from a Horizon 2020 Teaming Action and multiple other sources, and a business plan for long-term sustainability and growth.